As local experts with extensive in-market relationships, Explore Asheville is the best first point of contact to help meeting and convention planners find the right fit for any size meeting. From site inspection to securing accommodations to planning the details, the Explore Asheville Sales & Services team offers complimentary services to save you time, effort and help you make the smartest decision for your next meeting or event in Asheville, North Carolina.
Distribute your meeting's RFP to hotels that meet your criteria and coordinate the hotel responses
Coordinate site visits to accommodations, venue facilities and other locations
Provide information to support presentations to selection committees
As a part of our Exclusive Services package for RFPs originated through the CVB, qualified meetings are eligible for the CVB's Have More Fun on Us incentive program
Attendance Building & Meeting Marketing Services
Asheville Travel Guides, maps and giveaways to attendees
Access to Asheville images, videos, and promotional text for use in your marketing materials
Promotional brochure focusing on attracting potential meeting attendees
Resources and ideas for offsite event spaces, group activities, group restaurants, local speakers & entertainers, service project ideas, etc.
View our Welcome Bag Gift Guide for unique meeting attendee gift ideas, showcasing products from local businesses and creatives in Asheville
Local media list, tips for contacting media and news release & media advisory templates
Additional Exclusive Services are available to planners who originate their RFP with the CVB. Send your meeting's RFP to us to qualify for these additional services.
Welcome Bags for VIPs of your choice (number of bags based on contracted hotel rooms)
Gift card to incentivize early registration & build attendance
Custom micro website providing visitor information for attendees
Delivery of visitor information to meeting site
Staffed information table available to meetings with 300 or more attendees
Registration staff assistance available to meetings with 150 rooms on peak
Upon request, we will conduct an Event Impact Calculation for your meeting or sports event, providing the impact it had on the local community
We Can Help
View this short step-by-step video illustration of the complimentary meeting planner benefits you’ll receive when you send your RFP to Explore Asheville. Plus, you could qualify for our incentive program by submitting your RFP directly to Explore Asheville.
These companies can help with planning and transportation needs.
“Our team hosted our first-ever out-of-town team retreat in Asheville, NC, and it did not disappoint. First! A shout-out to Explore Asheville. Their website is a wealth of knowledge of everything you need to know if you are considering a visit to Asheville. Their sales team helped me find the perfect solution for our small team.